Rental Property Inspection Checklist

About this Form Set

A landlord should ask a tenant to fill out a condition form before the tenant takes possession to document the condition of the rental unit at the beginning of the tenancy. This form allows the landlord and tenant to agree on the condition of the unit and any preexisting damages. Having a record of the rental unit's condition at the start of the tenancy can be essential if a dispute arises later about the property's condition or any damages that may occur during the lease term. For example, if the tenant vacates the unit and the landlord claims the tenant caused damage, the condition form can be used as evidence to support the landlord's claim that the damage was not present at the start of the lease.

This form set provides several additional advantages for both landlords and tenants.

For Landlords:

(1) Protects the property: A thorough inspection can help identify any issues with the property that need addressing before they become more significant problems. This focus can help protect the landlord's investment and maintain the property's value.

(2) Ensures compliance with laws and regulations: Landlords are often required to meet specific standards for rental properties, such as safety and habitability. A rental property inspection checklist can help ensure that the property meets these standards.

(3) Facilitates communication with tenants: A checklist and inventory form can help facilitate communication between landlords and tenants by clearly outlining the condition of the property and any necessary repairs or maintenance.

For Tenants:

(1) Protects the tenant's security deposit: A thorough inspection can help identify any preexisting damage to the property, which can protect the tenant's security deposit from being withheld for damages they did not cause.

(2) Helps the tenant understand their responsibilities: A rental property inspection checklist can help tenants understand what the landlord expects of them to maintain the property, which can help avert misunderstandings or disputes.

(3) Facilitates communication with the landlord: A checklist and inventory form can help facilitate communication between tenants and landlords by clearly outlining the condition of the property and any necessary repairs or maintenance.

RENTAL PROPERTY INSPECTION CHECKLIST

______ Unit must be completely free of trash and all dust including closets, baseboards and cabinets.
______ All window coverings must be straightened, washed, cleaned and dusted or replaced.
______ All bathrooms and kitchens must be thoroughly caulked and cleaned including behind commode.
______ Fireplaces must be cleaned out and dust free.
______ Patios, balconies and storage closets must be swept and free from debris and trash.
______ All doorstoppers must work and any damages from previous problems corrected. Install if missing.
______ Appliances must be thoroughly cleaned, washed, and sanitized, including drip pans and knobs.
______ Light and plug switches must be replaced if cracked or stained.
______ At least 75-watt bulbs in all fixtures in working order.
______ Bath lights at 60 watts and all the same style bulb in place.
______ Any painting must be cleaned up thoroughly and consistent.
______ You must vacuum thoroughly when you leave.
______ All locks and doorknobs must be in excellent working order.
______ At least one window per room must work and blinds must be left down and in the open position.
______ All light covers must be cleaned (in the dishwasher, carry soap).
______ Ceiling fan blades must be cleaned and dusted, both sides.
______ The top of the refrigerator and stove must be spotless.
______ No stains should remain in the refrigerator or on porcelain in the bath. Use porcelain white out or bleach.
______ Baseboards must be washed and free of dirt and dust.
______ All drawers must be in good working order.
______ Check all keys and notify landlord if any do not work.
______ Check all appliances and HVAC and then leave at 60 degrees in winter and 80 degrees in summer.
______ Lawn, garden, and hedges must be trimmed, cut, and cleaned thoroughly.
______ Wallpaper must be washed, cleaned, and re-glued or replaced in a professional manner.
______ All bugs must be removed and cleaned from the unit.
______ All vinyl floors need to be mopped, waxed, and cleaned, including underneath cabinets. Do not wax over dirt.
______ "For Lease" sign must be in front of yard, close to sidewalk and sideways to home.
______ Plug in deodorizers are to be used in the make ready.
______ All pilot lights should be on or gas turned off to fixture.
______ Sinks to be cleaned (bleached if necessary), and garbage disposal tested and free from blockage.
______ Storage closets are to be swept, cleaned, checked for working lock and key.
______ All mirrors and windows should be cleaned inside and out.
______ All trash is not to be left, but removed to a dumpsite.
______ Fill in any nail holes with matching color.
______ Open all sink cabinets, and clean out all areas below.
______ Clean doors and door frames around them, including fingerprints, dust, etc.
______ Check the working condition of the STOVE.
______ Check the working condition of the OVEN.
______ Check the working condition of the REFRIGERATOR, FREEZER, & WATER-ICE DISPENSER.
______ Check the working condition of the DISPOSAL.
______ Check the working condition of the WASHER/DRYER.
______ Check the working condition of the AIR CONDITIONER.
______ Check the working condition of the HEATER.
______ Check the working condition of the HOT WATER HEATER.
______ Check the working condition of all SINKS FOR LEAKS.
______ Check the working condition of the GARAGE DOOR OPENERS.
______ Check the working condition of all WINDOW AND DOOR LOCKS.
______ Check the working condition of the CARBON MONOXIDE DETECTOR.
______ Check the working condition of the GAS SHUT-OFF VALVES OR GAS FIREPLACE.
______ Check the working condition of ______________________________________________________________.

RENTAL PROPERTY INVENTORY AND CONDITION FORM

INVENTORY AND CONDITION FORM CONCERNING THE PROPERTY AT:
_______________________________________________________________________________

Complete the move-in section of this form and return it to your Landlord within the time required by your lease. All items are presumed to be in good condition unless noted otherwise. Test all locks, window latches, smoke detectors, and equipment. This form is not a repair request. Submit all requests for repairs separately in accordance with your lease. You and your Landlord may also use this form upon move-out. Keep a copy for your records. You may be present at the move-out inspection. Note any defects in the items listed below.

A. Exterior Items Move-In Comments Move-Out Comments
Mailbox ___________________________ ___________________________
Fences & Gates ___________________________ ___________________________
Pool/Spa & Equip. ___________________________ ___________________________
Lawn, Trees & Shrubs ___________________________ ___________________________
Roof & Gutters ___________________________ ___________________________
Siding & Paint Drive ___________________________ ___________________________
Front Door ___________________________ ___________________________
Door Knob & Lock ___________________________ ___________________________
Weatherstripping ___________________________ ___________________________
Light/Bulb ___________________________ ___________________________
Door Bell ___________________________ ___________________________
Back Door ___________________________ ___________________________
Door Knob & Lock ___________________________ ___________________________
Weatherstripping ___________________________ ___________________________
Door Light/Bulb ___________________________ ___________________________
Patio Door ___________________________ ___________________________
Door Knob & Lock ___________________________ ___________________________
Weatherstripping ___________________________ ___________________________
Door Light/Bulb ___________________________ ___________________________
Water Shut-Off Valve Located? _____ yes _____ no
Other ___________________________ ___________________________

B. Garage Move-In Comments Move-Out Comments
Ceilings & Walls ___________________________ ___________________________
Floor ___________________________ ___________________________
Auto Door Opener ___________________________ ___________________________
Safety Reversal ___________________________ ___________________________
Remotes ___________________________ ___________________________
Garage Doors ___________________________ ___________________________
Exterior Doors & Stops ___________________________ ___________________________
Storage Room ___________________________ ___________________________
Other ___________________________ ___________________________

C. Entry Move-In Comments Move-Out Comments
Ceiling & Walls ___________________________ ___________________________
Paint & Wallpaper ___________________________ ___________________________
Doors & Door Stops ___________________________ ___________________________
Door Locks & Knobs ___________________________ ___________________________
Flooring ___________________________ ___________________________
Light Fixtures ___________________________ ___________________________
Windows & Screens ___________________________ ___________________________
Window Latches ___________________________ ___________________________
Plugs & Switches ___________________________ ___________________________
Closet Shelves & Rods ___________________________ ___________________________
Cabinets ___________________________ ___________________________
Other ___________________________ ___________________________

D. Living Room Move-In Comments Move-Out Comments
Ceiling & Walls ___________________________ ___________________________
Paint & Wallpaper ___________________________ ___________________________
Doors & Door Stops ___________________________ ___________________________
Door Locks & Knobs ___________________________ ___________________________
Flooring ___________________________ ___________________________
Lights & Ceiling Fans ___________________________ ___________________________
Windows & Screens ___________________________ ___________________________
Window Latches ___________________________ ___________________________
Drapes/Blinds/Shutters ___________________________ ___________________________
Plugs & Switches ___________________________ ___________________________
Closet Shelves & Rods ___________________________ ___________________________
Cabinets ___________________________ ___________________________
Fireplace ___________________________ ___________________________
Other ___________________________ ___________________________

E. Dining Room Move-In Comments Move-Out Comments
Ceiling & Walls ___________________________ ___________________________
Paint & Wallpaper ___________________________ ___________________________
Doors & Door Stops ___________________________ ___________________________
Door Locks & Knobs ___________________________ ___________________________
Flooring ___________________________ ___________________________
Lights & Ceiling Fans ___________________________ ___________________________
Windows & Screens ___________________________ ___________________________
Window Latches ___________________________ ___________________________
Drapes/Blinds/Shutters ___________________________ ___________________________
Plugs & Switches ___________________________ ___________________________
Closet Shelves & Rods ___________________________ ___________________________
Cabinets ___________________________ ___________________________
Other ___________________________ ___________________________

F. Kitchen & Breakfast Move-In Comments Move-Out Comments
Ceiling & Walls ___________________________ ___________________________
Paint & Wallpaper ___________________________ ___________________________
Doors & Door Stops ___________________________ ___________________________
Door Locks & Knobs ___________________________ ___________________________
Flooring ___________________________ ___________________________
Lights & Ceiling Fans ___________________________ ___________________________
Windows & Screens ___________________________ ___________________________
Window Latches ___________________________ ___________________________
Drapes/Blinds/Shutters ___________________________ ___________________________
Plugs & Switches ___________________________ ___________________________
Pantry & Shelves ___________________________ ___________________________
Cabinets & Handles ___________________________ ___________________________
Drawers & Handles ___________________________ ___________________________
Countertops ___________________________ ___________________________
Range ___________________________ ___________________________
Oven ___________________________ ___________________________
Racks ___________________________ ___________________________
Knobs ___________________________ ___________________________
Broiler ___________________________ ___________________________
Vent Hood ___________________________ ___________________________
Light & Fan ___________________________ ___________________________
Filter ___________________________ ___________________________
Garbage Disposer ___________________________ ___________________________
Sink & Faucet ___________________________ ___________________________
Dishwasher ___________________________ ___________________________
Silver Basket ___________________________ ___________________________
Soap Dispenser ___________________________ ___________________________
Racks ___________________________ ___________________________
Refrigerator ___________________________ ___________________________
Ice Trays ___________________________ ___________________________
Shelves & Drawers ___________________________ ___________________________
Butter Tray ___________________________ ___________________________
Light & Bulb ___________________________ ___________________________
Water Dispenser ___________________________ ___________________________
Ice Dispenser ___________________________ ___________________________
Other ___________________________ ___________________________

G. Halls Move-In Comments Move-Out Comments
Ceiling & Walls ___________________________ ___________________________
Paint & Wallpaper ___________________________ ___________________________
Doors & Door Stops ___________________________ ___________________________
Door Locks & Knobs ___________________________ ___________________________
Flooring ___________________________ ___________________________
Light Fixtures ___________________________ ___________________________
Plugs & Switches ___________________________ ___________________________
Closet Shelves & Rods ___________________________ ___________________________
Cabinets ___________________________ ___________________________
Other ___________________________ ___________________________

H. Family Room Move-In Comments Move-Out Comments
Ceiling & Walls ___________________________ ___________________________
Paint & Wallpaper ___________________________ ___________________________
Doors & Door Stops ___________________________ ___________________________
Door Locks & Knobs ___________________________ ___________________________
Flooring ___________________________ ___________________________
Lights & Ceiling Fans ___________________________ ___________________________
Windows & Screens ___________________________ ___________________________
Window Latches ___________________________ ___________________________
Drapes/Blinds/Shutters ___________________________ ___________________________
Plugs & Switches ___________________________ ___________________________
Closet Shelves & Rods ___________________________ ___________________________
Cabinets ___________________________ ___________________________
Fireplace Other ___________________________ ___________________________

I. Master Bedroom (1) Move-In Comments Move-Out Comments
Ceiling & Walls ___________________________ ___________________________
Paint & Wallpaper ___________________________ ___________________________
Doors & Door Stops ___________________________ ___________________________
Door Locks & Knobs ___________________________ ___________________________
Flooring ___________________________ ___________________________
Lights & Ceiling Fans ___________________________ ___________________________
Windows & Screens ___________________________ ___________________________
Window Latches ___________________________ ___________________________
Drapes/Blinds/Shutters ___________________________ ___________________________
Plugs & Switches ___________________________ ___________________________
Closet Shelves & Rods ___________________________ ___________________________
Cabinets ___________________________ ___________________________
Other ___________________________ ___________________________

J. Master Bathroom (1) Move-In Comments Move-Out Comments
Ceiling & Walls ___________________________ ___________________________
Paint & Wallpaper ___________________________ ___________________________
Doors & Door Stops ___________________________ ___________________________
Door Locks & Knobs ___________________________ ___________________________
Flooring ___________________________ ___________________________
Light Fixtures ___________________________ ___________________________
Windows & Screens ___________________________ ___________________________
Window Latches ___________________________ ___________________________
Drapes/Blinds/Shutters ___________________________ ___________________________
Plugs & Switches ___________________________ ___________________________
Closet Shelves & Rods ___________________________ ___________________________
Cabinets & Handles ___________________________ ___________________________
Countertops ___________________________ ___________________________
Sinks & Faucets ___________________________ ___________________________
Tub/Shower & Faucets ___________________________ ___________________________
Toilet ___________________________ ___________________________
Heaters/Exhaust Fans ___________________________ ___________________________
Towel Fixtures ___________________________ ___________________________
Other ___________________________ ___________________________

K. Bedroom (2) Move-In Comments Move-Out Comments
Ceiling & Walls ___________________________ ___________________________
Paint & Wallpaper ___________________________ ___________________________
Doors & Door Stops ___________________________ ___________________________
Door Locks & Knobs ___________________________ ___________________________
Flooring ___________________________ ___________________________
Lights & Ceiling Fans ___________________________ ___________________________
Windows & Screens ___________________________ ___________________________
Window Latches ___________________________ ___________________________
Drapes/Blinds/Shutters ___________________________ ___________________________
Plugs & Switches ___________________________ ___________________________
Closet Shelves & Rods ___________________________ ___________________________
Cabinets ___________________________ ___________________________
Other ___________________________ ___________________________

L. Bedroom (3) Move-In Comments Move-Out Comments
Ceiling & Walls ___________________________ ___________________________
Paint & Wallpaper ___________________________ ___________________________
Doors & Door Stops ___________________________ ___________________________
Door Locks & Knobs ___________________________ ___________________________
Flooring ___________________________ ___________________________
Lights & Ceiling Fans ___________________________ ___________________________
Windows & Screens ___________________________ ___________________________
Window Latches ___________________________ ___________________________
Drapes/Blinds/Shutters ___________________________ ___________________________
Plugs & Switches ___________________________ ___________________________
Closet Shelves & Rods ___________________________ ___________________________
Cabinets ___________________________ ___________________________
Other ___________________________ ___________________________

M. Bedroom (4) Move-In Comments Move-Out Comments
Ceiling & Walls ___________________________ ___________________________
Paint & Wallpaper ___________________________ ___________________________
Doors & Door Stops ___________________________ ___________________________
Door Locks & Knobs ___________________________ ___________________________
Flooring ___________________________ ___________________________
Lights & Ceiling Fans ___________________________ ___________________________
Windows & Screens ___________________________ ___________________________
Window Latches ___________________________ ___________________________
Drapes/Blinds/Shutters ___________________________ ___________________________
Plugs & Switches ___________________________ ___________________________
Closet Shelves & Rods ___________________________ ___________________________
Cabinets ___________________________ ___________________________
Other ___________________________ ___________________________

N. Bathroom (2) Move-In Comments Move-Out Comments
Ceiling & Walls ___________________________ ___________________________
Paint & Wallpaper ___________________________ ___________________________
Doors & Door Stops ___________________________ ___________________________
Door Locks & Knobs ___________________________ ___________________________
Flooring ___________________________ ___________________________
Light Fixtures ___________________________ ___________________________
Windows & Screens ___________________________ ___________________________
Window Latches ___________________________ ___________________________
Drapes/Blinds/Shutters ___________________________ ___________________________
Plugs & Switches ___________________________ ___________________________
Closet Shelves & Rods ___________________________ ___________________________
Cabinets & Handles ___________________________ ___________________________
Countertops ___________________________ ___________________________
Sinks & Faucets ___________________________ ___________________________
Tub/Shower & Faucets ___________________________ ___________________________
Toilet ___________________________ ___________________________
Heaters/Exhaust Fans ___________________________ ___________________________
Towel Fixtures ___________________________ ___________________________
Other ___________________________ ___________________________

N. Bathroom (3) Move-In Comments Move-Out Comments
Ceiling & Walls ___________________________ ___________________________
Paint & Wallpaper ___________________________ ___________________________
Doors & Door Stops ___________________________ ___________________________
Door Locks & Knobs ___________________________ ___________________________
Flooring ___________________________ ___________________________
Light Fixtures ___________________________ ___________________________
Windows & Screens ___________________________ ___________________________
Window Latches ___________________________ ___________________________
Drapes/Blinds/Shutters ___________________________ ___________________________
Plugs & Switches ___________________________ ___________________________
Closet Shelves & Rods ___________________________ ___________________________
Cabinets & Handles ___________________________ ___________________________
Countertops ___________________________ ___________________________
Sinks & Faucets ___________________________ ___________________________
Tub/Shower & Faucets ___________________________ ___________________________
Toilet ___________________________ ___________________________
Heaters/Exhaust Fans ___________________________ ___________________________
Towel Fixtures ___________________________ ___________________________
Other ___________________________ ___________________________

P. Utility Room Move-In Comments Move-Out Comments
Ceiling & Walls ___________________________ ___________________________
Paint & Wallpaper ___________________________ ___________________________
Doors & Door Stops ___________________________ ___________________________
Door Locks & Knobs ___________________________ ___________________________
Flooring ___________________________ ___________________________
Light Fixtures ___________________________ ___________________________
Plugs & Switches ___________________________ ___________________________
Closet Shelves & Rods ___________________________ ___________________________
Cabinets & Handles ___________________________ ___________________________
Countertops ___________________________ ___________________________
Sinks & Faucets ___________________________ ___________________________
Washer & Dryer ___________________________ ___________________________
W&D Connections ___________________________ ___________________________
Other ___________________________ ___________________________

Q. Other Move-In Comments Move-Out Comments
Central A/C & Heat ___________________________ ___________________________
Filter ___________________________ ___________________________
Thermostat ___________________________ ___________________________
Window A/C Units ___________________________ ___________________________
Space or Wall Heaters ___________________________ ___________________________
Water Heater ___________________________ ___________________________
Water Softener ___________________________ ___________________________
Smoke Detectors ___________________________ ___________________________
Carbon Monoxide Det. ___________________________ ___________________________
Security System ___________________________ ___________________________
Other ___________________________ ___________________________

R. Number of Keys: Received Returned Received Returned
Door keys: _______ _______ Garage Door Openers: _______ _______
Mailbox keys: _______ _______ Laundry Room Keys: _______ _______
Security Cards: _______ _______ Recreational Facilities Keys: _______ _______

The undersigned acknowledge that the above is an accurate assessment of the condition of the property as of the date signed.

____________________________________
Tenant Date

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