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Last Updated: October 2025 — reflects the most current federal and state compliance standards.
Use this professionally drafted Rental Application form to screen prospective tenants quickly, fairly, and in full compliance with federal and state law. Our version incorporates all required legal disclosures and authorizations under the Fair Housing Act, Fair Credit Reporting Act (FCRA), Equal Credit Opportunity Act (ECOA), and modern privacy and data-security standards—ensuring lawful collection and handling of applicant information in every U.S. jurisdiction.
Each adult applicant completes a separate form. The document is formatted for clarity, legibility, and full legal compliance nationwide.
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Available for instant download in Word and PDF formats for easy completion and reuse.
Landlords, property managers, leasing agents, and real-estate investors who need a reliable, legally compliant application form that reflects today’s Fair Housing, credit, and privacy rules.
A rental application is a form that prospective tenants complete to apply for a rental property. The form requests personal and financial information about the applicant, such as employment history, rental history, credit history, contact information, and references. It may also include authorization for third parties to release information about the applicant's background, enabling the landlord to screen the tenant. Landlords use the information provided on the rental application to evaluate whether the applicant will likely be a suitable tenant who will pay rent on time and care for the property.
This form provides several additional advantages for both landlords and tenants.
RENTAL APPLICATION
Equal Housing Opportunity
The undersigned hereby makes an application to rent the following property: ____________________________________________________________________________________.
Anticipated move date of ___________________ at a monthly rent of $_______________ and security deposit of $_______________.
| PLEASE TELL US ABOUT YOURSELF |
Full Name__________________________________________________ Home Phone ( ) ________________________
Date of Birth_________________________________ Social Security #__________________________________________
Email Address:__________________________________________(optional) Other Phone ( ) ___________________
Co-Applicant Name_________________________________________ Names of Dependents_________________________
Co-Applicant Date of Birth______________________ Social Security #__________________________________________
Dependents Date of Birth________________________________________________________________________________
List All Pets__________________________________________________________________________________________
| PLEASE GIVE RESIDENTIAL HISTORY (LAST 3 YEARS) |
Current Address_______________________________Apt#________ City__________________ State______ Zip________
Month/Year Moved In______________________ Reasons for Leaving____________________________Rent $__________
Owner/Agent__________________________________________________Phone ( ) ____________________________
Previous Address (last 3 years)_________________________________________________________Rent $____________
Owner/Agent__________________________________________________Phone ( ) ____________________________
| PLEASE DESCRIBE YOUR CREDIT HISTORY |
| Have you declared bankruptcy in the past seven (7) years? | Yes___________ No____________ |
| Have you ever been evicted from a rental residence? | Yes___________ No____________ |
| Have you had two or more late rental payments in the past year? | Yes___________ No____________ |
| Have you ever willfully or intentionally refused to pay rent when due? | Yes___________ No____________ |
| PLEASE PROVIDE YOUR EMPLOYMENT INFORMATION |
Your Status: _____Full Time _____Part Time _____Student _____Unemployed
Employer______________________________________________________________________________________________
Dates employed_______________________________ Employed as______________________________________________
Supervisor Name______________________________________________ Phone ( )______________________________
Salary $_________________ per________________. (If employed by above less than 12 months, give name & phone of previous employer or school:________________________________________________________________________________.)
If you have other sources of income that you would like us to consider, please list income, source, and person (banker, employer, etc.) who we may contact for confirmation. You do not have to reveal alimony, child support, or spouse's annual income unless you want us to consider it in this application.
Amount $___________________ Source/Contact Name__________________________________________________________
| PLEASE LIST YOUR REFERENCES |
Banking Accounts:
Name_________________ Type of Account_________________ Account Number_________________
Name_________________ Type of Account_________________ Account Number_________________
Personal Reference or Emergency Contact:
Name _______________________ Address _______________________________________________
Phone _______________________ Relationship_______________________
Driver's License:
Your Driver's License Number_________________ State_________________
Vehicle Information:
Make / Model _________________Year _________________License Plate State_________________
| ADDITIONAL INFORMATION: |
Please give any additional information that might help owner/management evaluate this application?
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
Where may we reach you to discuss this application?
Day Phone # ( ) ___________________________ Night Phone # ( )____________________________
Applicant Declaration
I hereby apply to lease the above-described premises for the term and conditions stated in this application. I understand that rent is payable on the first day of each month in advance. I affirm that all information provided is true and complete to the best of my knowledge. If any material misrepresentation is discovered before lease execution, the owner or agent may retain from the application deposit only those actual processing costs incurred in evaluating this application.
Application Deposit Acknowledgment
An application deposit of $ __________ accompanies this application. This amount will be handled in accordance with the Application Fee / Deposit Disclosure on Page 3 of this form. If the application is not approved, the deposit will be refunded as described in that disclosure. If the application is approved, the deposit will be applied toward the required security deposit when I sign the lease for a term of __________ months. I understand that no tenancy rights are created until a written lease is executed and all required funds are paid. I acknowledge that the legal disclosures and authorizations set forth on Page 3, including those relating to deposits, fees, credit reports, and background checks, are incorporated herein by reference.The above information, to the best of my knowledge, is true and correct.
The above information, to the best of my knowledge, is true and correct.
Please sign: X__________________________________ __________________________________
Name of Applicant Date
AUTHORIZATION
Release of Information
I authorize the property owner or manager to verify all information contained in this rental application, including but not limited to my credit history, tenant history, employment, and banking references, for the purpose of evaluating my eligibility for tenancy. I understand that such verification may include obtaining a consumer or investigative consumer report, as described in the Legal Disclosures & Authorizations on Page 3 of this form, which I acknowledge and incorporate by reference.
_____________________________________________
Name (please print)
X_______________________________________ __________________________
Signature Date
APPLICANT: PLEASE DO NOT WRITE BELOW (FOR OFFICE USE ONLY)
Deposit of $__________________ Received by ____________________________ Date_______________
OFFICE NOTES:
LEGAL DISCLOSURES & AUTHORIZATIONS
(Applicable to all applicants and co-applicants)
1. Fair Housing Statement. We are an Equal Housing Opportunity provider. We do not discriminate in the rental, lease, or terms of housing on the basis of race, color, religion, sex (including sexual orientation and gender identity), disability, familial status, national origin, or any other characteristic protected by applicable federal, state, or local law.
2. Fair Credit Reporting Act (FCRA) Disclosure and Authorization. In connection with my application for tenancy, I authorize the property owner or manager to obtain a consumer report and/or investigative consumer report about me. This report may include information about my creditworthiness, credit standing, credit capacity, character, general reputation, personal characteristics, or mode of living. I understand that, upon written request, I am entitled to a description of the nature and scope of any investigative consumer report obtained and a copy of my rights under the Fair Credit Reporting Act. I also understand that if my application is denied based on information contained in such a report, I will receive an Adverse Action Notice identifying the consumer reporting agency.
3. Equal Credit Opportunity Act (Regulation B) Notice. Disclosure of income from alimony, child support, or separate maintenance is voluntary. You need not reveal such income unless you wish it to be considered for qualifying purposes.
4. Privacy and Data Security Notice. Personal information provided in this application is collected solely for evaluating rental eligibility. We protect, retain, and dispose of such information in accordance with federal and state privacy laws (including the Fair Credit Reporting Act, Gramm-Leach-Bliley Act, and applicable state data-protection acts). We do not sell or share applicant information with third parties except as necessary to verify eligibility or comply with legal obligations. Information such as date of birth, Social Security number, driver’s-license number, or other government-issued identifiers is collected solely to verify identity and conduct lawful credit, background, and rental-history screening, and will not be used to make any decision or inference based on age, national origin, or any other protected characteristic. All such information is stored securely, retained only as long as necessary, and destroyed in compliance with applicable laws. No information provided in this application will be used to discriminate on the basis of any protected characteristic under federal, state, or local law. All questions are asked uniformly of every applicant for consistency in screening.
5. Occupancy Information. Information about household members, including names or ages of dependents, is requested only for purposes of determining occupancy limits and household composition, not to evaluate familial status. Familial status is a protected class under the federal Fair Housing Act and applicable state laws.
6. Banking References. Banking information, including account identifiers if provided, is used only to verify the existence of an account and general financial responsibility. We do not request or use bank account balances or transaction details. Account numbers are not required and may be redacted at the applicant’s discretion.
7. Pets and Assistance Animals. Requests for pet information apply only to household pets. Service and assistance animals are not considered pets and are evaluated separately under the Fair Housing Act and ADA guidelines.
8. Credit and Background Checks. Any questions regarding prior credit history, bankruptcies, or evictions are used solely to evaluate financial and tenancy reliability. We comply with all federal and state limits on the use of eviction or credit records.
9. Application Fee/Deposit Disclosure. Any application fee/deposit submitted with this application will be handled as follows:
• Application Fee: Non-refundable, covering actual screening costs (subject to any applicable state maximums).
• Application Deposit: Refundable if the application is not approved, unless retained to cover actual processing costs due to false or misleading information.
10. Applicant Certification. I certify that the information I have provided is true and complete to the best of my knowledge. I understand that providing false or misleading information may result in denial or termination of tenancy.
_____________________________________________
Name of Applicant (please print)
X_____________________________________________
Signature of Applicant
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